蘑菇传媒

蘑菇传媒 Contract Leads

Scope

Reference

RCT01.12

Description

This tender opportunity has been issued by Respect Collaboration Trust (the Trust). The proposed contract will be for the provision of outsourced cleaning services to the Trust. The Specification sets out the Trust-wide requirements for the provision of cleaning services across multiple school sites. The objective is to secure a consistent, compliant, and well-supervised cleaning service that supports safe and effective school operations. The Trust operates across an alternative provision estate rather than a mainstream school setting. Bidders must recognise that site activity, room use, pupil attendance, and daily operational demands may vary across the Trust and may require a more responsive and adaptable cleaning service than would typically apply in a conventional school environment.

Total value (estimated)

• 拢500,000 excluding VAT
• 拢600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• Possible extension to 31 August 2031
• 5 years

Description of possible extension:

The option of two (2) further one (1) year extensions (3 + 1 + 1).

Options

The right to additional purchases while the contract is valid.

The Contractor shall note the following specific contract options relevant to this procurement: Additional schools being added to the Contract The cleaning operating model or cleaning hours may need to be adjusted to continue to deliver the service. Additional activities or services may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKF11 - Derby

Participation

Legal and financial capacity conditions of participation

Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer鈥檚 accounts to determine a Tenderer鈥檚 financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ鈥檚 or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer鈥檚 ability to properly perform the specification, then the Tenderer may be rejected.

Technical ability conditions of participation

The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer鈥檚 established past experience in similar and relevant projects/contracts within the education sector

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

18 June 2026, 12:00pm

Tender submission deadline

25 June 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

6 July 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 January 2031

Award criteria

Other information

Description of risks to contract performance

Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.

Contracting authority

The Respect Collaboration Trust

• Public Procurement Organisation Number: PZXX-7178-BQRZ

Unit 16, Victoria Way, Pride Park

Derby

DE24 8AN

United Kingdom

Email: admin [at] respectschools.co.uk

Website: /

Region: UKF11 - Derby

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

PHP Law LLP

Summary of their role in this procurement: Procurement Consultant

• Public Procurement Organisation Number: PPRM-9434-VNYQ

Unit 3 The Brutus Centre Station Road Totnes

Totnes

TQ9 5RW

United Kingdom

Contact name: Claire Jones

Email: claire.jones [at] phplaw.co.uk

Website:

Region: UKK43 - Devon CC

Contact organisation

Contact PHP Law LLP for any enquiries.