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Ä¢¹½´«Ã½ Contract Leads

Scope

Reference

P-0521

Description

The works includes, but are not limited to;

• any survey and design element

• consultation with Customers including design

• scheduling and programming of all elements of the service

• installation, construction, repairs, maintenance, renewals, reinstatement, replacement and/or improvement works in respect of;

• structural components,

• Roof coverings, fascia's,

• Bargeboards and soffits,

• Rainwater goods,

• Windows,

• External Doors,

• Fire safety works,

• Internal doors and frames

• Retrofit and energy efficiency works,

• Play areas,

• External paving,

• Fencing and other environmental components,

• And other work identified by the Client.

Window repairs or replacements included in External Cyclical Maintenance Planned Schemes will normally involve a small number of windows to any property. It is not envisaged that it will involve of a high number of replacement windows to an individual property or the complete replacement of all the windows to a property.

Cyclical Redecoration - including, but not limited to, redecoration of existing decorated surfaces to windows, doors, fascia's, rainwater and sanitary pipework, walls, soffit to external fenestrations and common parts including communal rooms, together with redecoration to bin stores, garages, cycle sheds, fencing, railings, screens, gates and the like to boundaries, paths drives and communal areas, staircases, access decks / balconies;

Cyclical redecoration shall be deemed to include the cleaning as specified of the external surfaces of any components or products e.g. windows, doors, soffits, fascia's, cladding and the like that may be encountered;

Pre-decoration repairs includes repairs, maintenance, renewals, reinstatement or replacement Works to previously decorated Works and components that is ordered in conjunction with cyclical redecoration and is required to be undertaken before the cyclical redecoration can be undertaken, including the checking of hinges, locking mechanisms and handles, security devises on UPVc windows and external and communal doors.

Asbestos - Identifying, surveying, management of process, removal and disposal where discovered during works.

Total value (estimated)

• £177,461,861 excluding VAT
• £212,954,236 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 30 June 2032
• 5 years, 10 months

Main procurement category

Works

CPV classifications

• 45210000 - Building construction work

Contract locations

• UKN - Northern Ireland

Lot constraints

Maximum number of lots a supplier can be awarded: 2

Description of how multiple lots may be awarded:

Please see ITT documents for full details of award sequence and allocation of lots including the operation of a BAFO.

Lot 1. Lot 1 - South and East Belfast Area

Description

Lot 1 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £22,057,414 excluding VAT
• £26,468,897 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2 - North Region 1 - West Area

Description

Lot 2 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £17,499,928 excluding VAT
• £20,999,914 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Lot 3 - South Region 2 - South Area

Description

Lot 3 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £17,193,656 excluding VAT
• £20,632,388 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 4. Lot 4 - Belfast Region West Belfast Area

Description

Lot 4 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £19,286,994 excluding VAT
• £23,144,393 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 5. Lot 5 - North Region 1 - Causeway Area

Description

Lot 5 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £14,134,730 excluding VAT
• £16,961,677 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 6. Lot 6 - South Region 2 - Mid Ulster and South West Area

Description

Lot 6 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £15,622,341 excluding VAT
• £18,746,809 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 7. Lot 7 - Belfast Region - Lisburn and Castlereagh Area

Description

Lot 7 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £12,386,505 excluding VAT
• £14,863,806 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 8. Lot 8 - North Region 2 - South Antrim Area

Description

Lot 8 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £11,705,244 excluding VAT
• £14,046,293 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 9. Lot 9 - South Region 1 - North Down and Ards Area

Description

Lot 9 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £14,329,092 excluding VAT
• £17,194,910 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 10. Lot 10 - Belfast Region - North Belfast Area

Description

Lot 10 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £12,291,534 excluding VAT
• £14,749,841 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 11. Lot 11 - North Region 2 - Mid and East Antrim Area

Description

Lot 11 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £9,700,700 excluding VAT
• £11,640,840 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 12. Lot 12 - South Region 1 - South Down Area

Description

Lot 12 - The Housing Executive intends to enter into a Contract with the successful Supplier(s) for Works in relation to External Cyclical Maintenance.

The Contract is for the provision to carry out the Works as detailed on the Contract documentation. Suppliers should consider all information set out in the Tender Documents in detail to fully understand the extent of the Works to be provided.

Lot value (estimated)

• £11,253,723 excluding VAT
• £13,504,468 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Lot 1 - South and East Belfast Area

Lot 2. Lot 2 - North Region 1 - West Area

Lot 3. Lot 3 - South Region 2 - South Area

Lot 4. Lot 4 - Belfast Region West Belfast Area

Lot 5. Lot 5 - North Region 1 - Causeway Area

Lot 6. Lot 6 - South Region 2 - Mid Ulster and South West Area

Lot 7. Lot 7 - Belfast Region - Lisburn and Castlereagh Area

Lot 8. Lot 8 - North Region 2 - South Antrim Area

Lot 9. Lot 9 - South Region 1 - North Down and Ards Area

Lot 10. Lot 10 - Belfast Region - North Belfast Area

Lot 11. Lot 11 - North Region 2 - Mid and East Antrim Area

Lot 12. Lot 12 - South Region 1 - South Down Area

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

12 June 2026, 3:00pm

Submission type

Tenders

Tender submission deadline

23 June 2026, 3:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

14 August 2026

Award criteria

Other information

Payment terms

As per the Contract documents.

Description of risks to contract performance

Due to the exceptional current market circumstances in existence at the time of this tender competition (and which may arise during the term of the contract), the contracting authority is aware that there may be significant divergences between the costs assumed by tenderers and the actual costs for delivery during the term of the contract. Such changes are unlikely to be captured completely by the operation of the indexation clause in the contract to the prices tendered. The contracting authority considers that such risks could jeopardise the satisfactory performance of the contract, but because of their nature could not be addressed accurately and completely in the contract as awarded. The contracting authority has identified such risks as "known risks" meeting the description in paragraph 6(a) of Schedule 8 of the Procurement Act 2023 and if such risks materialise the contracting authority may modify the contract in accordance with paragraph 5 of Schedule 8 of the Procurement Act 2023.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Suppliers will be required to submit a tender which will consist of selection, quality and price criteria. A BAFO stage may be used during the price evaluation if needed.

Contracting authority

Northern Ireland Housing Executive

• Public Procurement Organisation Number: PTYV-8666-PQQY

Housing Centre, 2 Adelaide Street

Belfast

BT2 8PB

United Kingdom

Email: procurement [at] nihe.gov.uk

Region: UKN06 - Belfast

Organisation type: Public authority - central government

Devolved regulations that apply: Northern Ireland