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Ä¢¹½´«Ã½ Contract Leads

Scope

Reference

DN817251

Description

Leicestershire County Council (the Council) has a directly employed workforce that undertakes highway maintenance works, including:

• pothole repairs and/or minor carriageway and footway repairs

• repair and/or installation of kerb, edging or channel

• repair and/or installation of highway drainage

• repair and/or installation of gully grates, manhole covers and other ironwork types

• repair and/or installation of brickwork

• repair and/or installation of highway fencing

• repair and/or installation of cable ducting and associated structures

• other minor civils works as necessary

Depending on the Council's commitments and/or budget, the Council may require additional resources (operatives, vehicles and equipment) to support its directly employed workforce to undertake the highway maintenance works.

The Council is looking to appoint suitably qualified and experienced organisations to an NEC4 Framework Contract (the Contract). Organisations appointed to the Contract must be able to supply suitably trained and experienced highway maintenance operatives with vehicles and equipment to supplement the Council's directly employed workforce, on an ad-hoc basis.

From the commencement of the Contract, the Council anticipates a need for:

• eight (8) teams of two (2) highway maintenance operatives / 7.5t drop side lorry

• two (2) operated backhoe / loader excavators

N.B. this is anticipated but not guaranteed and the actual number of teams may fluctuate depending on the Council's commitments and/or budget.

All teams will work under the direct instruction and supervision of the Council's employees.

The Council will appoint up to five (5) organisations to the Contract.

Organisations appointed to the Contract will be the Bidders who score highest in the tender evaluation.

The maximum duration of the Contract will be 48 months from commencement.

Maximum expenditure through the Contract is £12,000,000.

Rates and Prices submitted by Bidders will be adjusted for inflation on 1st April, 1st July, 1st October and 1st January each year in accordance with Document 2 - Contract Data.

The services required are detailed and specified within:

• Document 2 - Contract Data

• Document 4 - Price List

Appointed Contract suppliers will be selected to provide resources in accordance with the selection procedure or quotation procedure as described in Document 2 - Contract Data.

Commercial tool

Establishes a framework

Total value (estimated)

• £12,000,000 excluding VAT
• £14,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 August 2026 to 31 July 2028
• Possible extension to 31 July 2030
• 4 years

Description of possible extension:

Optional extensions will be offered subject to the successful Bidders/Suppliers achieving minimum scores for Key Performance Indicators.

• Extension 1: 01.08.2028 to 31.07.2029

• Extension 2: 01.08.2029 to 31.07.2030

Main procurement category

Services

CPV classifications

• 71311220 - Highways engineering services

Contract locations

• UKF2 - Leicestershire, Rutland and Northamptonshire

Framework

Maximum number of suppliers

5

Maximum percentage fee charged to suppliers

0%

Framework operation description

Rates and Prices submitted by Bidders will be adjusted for inflation on 1st April, 1st July, 1st October and 1st January each year in accordance with Document 2 - Contract Data.

Appointed framework suppliers will be selected to provide resources in accordance with the selection procedure or quotation procedure as described in Document 2 - Contract Data.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

19 June 2026, 12:00pm

Tender submission deadline

3 July 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

24 July 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Leicestershire County Council

• Public Procurement Organisation Number: PNHT-9235-VXDV

County Hall

Leicester

LE3 8RA

United Kingdom

Email: Commissioning.Support [at] leics.gov.uk

Website:

Region: UKF22 - Leicestershire CC and Rutland

Organisation type: Public authority - sub-central government