蘑菇传媒

蘑菇传媒 Contract Leads

Scope

Reference

DN788422

Description

This Heating and Water Repairs and Maintenance Services contracts procurement is segregated into (5) lots:

Lot 1 Individual Heating

Lot 2 Communal Heating

Lot 3 Water Hygiene

Lot 4 Building Energy Management Systems (BEMS)

Lot 5 Temporary Boilers

Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas and therefore two contracts. For these Lots, Suppliers will be required to submit only one bid but will be automatically eligible for award in either of the two regions and are therefore not required to indicate a preferred region.

Total value (estimated)

• 拢256,000,000 excluding VAT
• 拢307,200,000 including VAT

Above the relevant threshold

Main procurement category

Works

Contract locations

• UKI44 - Lewisham and Southwark

Lot constraints

Description of how multiple lots may be awarded:

This procurement is segregated into (5) lots: Lot 1 Individual Heating, Lot 2 Communal Heating, Lot 3 Water Hygiene, Lot 4 Building Energy Management Systems (BEMS) and Lot 5 Temporary Boilers.

Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots.

One contractor shall be awarded a contract for Lot 4.

The three highest scoring contractors shall be awarded contracts for Lot 5 with allocated of work as noted in the tender documentation.

It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender phase.

Further detail on the award methodology is provided in the PSQ Guidance Document.

Not the same for all lots

CPV classifications, contract dates and options are shown in Lot sections, because they are not the same for all lots.

Lot 1. Individual Heating

Description

Service, repair, boiler installation and gas safety checks.

Lot value (estimated)

• 拢113,250,000 excluding VAT
• 拢135,900,000 including VAT

Contract dates (estimated)

• 1 April 2027 to 31 March 2032
• Possible extension to 31 March 2037
• 10 years

Description of possible extension:

The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority鈥檚 sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years

Options

The right to additional purchases while the contract is valid.

Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots.

It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender phase.

Further detail on the award methodology is provided in the PSQ Guidance Document.

CPV classifications

• 45232141 - Heating works

Same for all lots

Contract locations are shown in the Scope section, because they are the same for all lots.

Lot 2. Communal Heating

Description

Service, repair and planned preventative maintenance of all heating networks.

Lot value (estimated)

• 拢106,940,000 excluding VAT
• 拢128,330,000 including VAT

Contract dates (estimated)

• 1 April 2027 to 31 March 2032
• Possible extension to 31 March 2037
• 10 years

Description of possible extension:

The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority鈥檚 sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Options

The right to additional purchases while the contract is valid.

This procurement is segregated into (5) lots: Lot 1 Individual Heating, Lot 2 Communal Heating, Lot 3 Water Hygiene, Lot 4 Building Energy Management Systems (BEMS) and Lot 5 Temporary Boilers.

Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded to each of these Lots.

It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender Phase.

Further detail on the award methodology is provided in the PSQ Guidance Document.

CPV classifications

• 45232141 - Heating works

Same for all lots

Contract locations are shown in the Scope section, because they are the same for all lots.

Lot 3. Water Hygiene

Description

Service, repair and planned preventative maintenance of all communal water equipment.

Lot value (estimated)

• 拢25,330,000 excluding VAT
• 拢30,390,000 including VAT

Contract dates (estimated)

• 1 April 2027 to 31 March 2032
• Possible extension to 31 March 2037
• 10 years

Description of possible extension:

The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority鈥檚 sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Options

The right to additional purchases while the contract is valid.

Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots.

Further detail on the award methodology is provided in the PSQ Guidance Document.

CPV classifications

• 45259000 - Repair and maintenance of plant

Same for all lots

Contract locations are shown in the Scope section, because they are the same for all lots.

Lot 4. Building Energy Management Systems

Description

Maintenance, repair, monitoring of all BEMS and installation of equipment as required.

Lot value (estimated)

• 拢3,190,000 excluding VAT
• 拢3,830,000 including VAT

Contract dates (estimated)

• 1 April 2027 to 31 March 2032
• Possible extension to 31 March 2037
• 10 years

Description of possible extension:

The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority鈥檚 sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

CPV classifications

• 45300000 - Building installation work

Same for all lots

Contract locations are shown in the Scope section, because they are the same for all lots.

Lot 5. Temporary Boilers

Description

Swift deployment and maintenance of containerised boiler plant on a hire basis.

Lot value (estimated)

• 拢7,290,000 excluding VAT
• 拢8,750,000 including VAT

Contract dates (estimated)

• 1 April 2027 to 31 March 2032
• Possible extension to 31 March 2037
• 10 years

Description of possible extension:

The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority鈥檚 sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

CPV classifications

• 45232141 - Heating works

Same for all lots

Contract locations are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. Individual Heating

Lot 2. Communal Heating

Lot 3. Water Hygiene

Lot 4. Building Energy Management Systems

Lot 5. Temporary Boilers

Contained within PSQ Documentation

Technical ability conditions of participation

Lot 1. Individual Heating

Lot 2. Communal Heating

Lot 3. Water Hygiene

Lot 4. Building Energy Management Systems

Lot 5. Temporary Boilers

Contained within PSQ Documentation

Particular suitability

Lot 1. Individual Heating

Lot 2. Communal Heating

Lot 3. Water Hygiene

Lot 4. Building Energy Management Systems

Lot 5. Temporary Boilers

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

30 June 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

9 July 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

18 February 2027

Recurring procurement

Publication date of next tender notice (estimated): 30 April 2036

Award criteria

Lot 1. Individual Heating

Lot 2. Communal Heating

Lot 3. Water Hygiene

Lot 4. Building Energy Management Systems

Lot 5. Temporary Boilers

Other information

Payment terms

Set out in the draft contract terms

Description of risks to contract performance

The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract Change Notice if the risk was to materialise:

Risk of legislative changes, regulatory changes or changes in law during the term of a Contract

Risk of unforeseen changes to delivery/operational standards

Risk of changes in technology, IT solutions or systems

Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services

Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)

Risk of unforeseen political impact

Risk of unforeseen increase in property volume.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This is a two stage procedure comprising a Selection Phase containing Procurement Specific Questionnaire (PSQ) documentation followed by a Tender Phase evaluating Quality and Price.

Following assessment of responses to the PSQ, a short list of the top five highest scoring potential suppliers will be drawn up per lot. The shortlisted suppliers will be selected to participate in the Invitation to Tender (ITT) phase.

Suppliers are therefore only to complete the PSQ Stage documentation by the set deadline.

Contracting authority

London Borough of Southwark

• Public Procurement Organisation Number: PXTW-7647-VDLV

Southwark Council

London

SE1 2QH

United Kingdom

Contact name: Precious Eyo

Email: AMPT [at] southwark.gov.uk

Website:

Region: UKI44 - Lewisham and Southwark

Organisation type: Public authority - sub-central government