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Scope

Reference

16_26

Description

ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.

We are establishing a framework for the supply, fit and refurbishment of different types of flooring including carpet, vinyl, rubber, linoleum, laminate and hardwood. Additional flooring products and associated services are also covered within the scope of the framework.

The Framework is divided into 2 lots, with lot 1 being further divided into sub-lots as follows:

Lot 1. Supply and Fitting of:

o Sub-Lot 1.1. Carpet

o Sub-Lot 1.2. Vinyl Flooring

o Sub-Lot 1.3. Linoleum and Rubber Flooring

o Sub-Lot 1.4. Resin Flooring

Lot 2. Supply and Fitting/Refurbishments of Laminate and Wood Flooring

Please refer to the tender documents for further details (including further details on each of the lots/sub-lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 03 July 2026.

To tender (please proceed to step (e) if an expression of interest has already been completed):

(a) Go to / (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '16_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).

Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.

Commercial tool

Establishes a framework

Total value (estimated)

• £16,666,667 excluding VAT
• £20,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2028
• Possible extension to 31 August 2030
• 4 years

Description of possible extension:

The framework agreement has the option to extend for up to a further 24 months.

ESPO may choose to use the extension period(s) where:

• The framework is performing well;

• It continues to broadly meet customer needs.

ESPO reserves the right to implement the extension period in part, full, or in increments (such as 2x 12-month periods).

The total estimated framework value captured in this notice includes the option to extend in full as noted above.

Note: The overall framework value has been automatically assigned to each lot in this notice as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).

Options

The right to additional purchases while the contract is valid.

ESPO reserves the right to add or remove requirements that are in line with the scope of the framework, throughout the life of the framework.

Main procurement category

Goods

Additional procurement category

Services

Contract locations

• UK - United Kingdom

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Sub-Lot 1.1. Supply and Fit of Carpet

Description

This Sub-Lot is for the provision of supply and/or fit of different types of carpet including but not limited to tufted sheet carpet, carpet tiles and entrance mating. Additional flooring products and associated services are also covered within the scope of this Sub-Lot.

Lot value (estimated)

• £16,666,667 excluding VAT
• £20,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 39530000 - Carpets, mats and rugs
• 45430000 - Floor and wall covering work

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 1.2. Sub-Lot 1.2. Supply and Fit of Vinyl Flooring

Description

This Sub-Lot is for the provision of supply and/or fit of different types of vinyl flooring including but not limited to vinyl sheet, non-slip vinyl sheet, vinyl tiles and Luxury Vinyl Tiles. Additional flooring products and associated services are also covered within the scope of this Sub-Lot.

Lot value (estimated)

• £16,666,667 excluding VAT
• £20,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45430000 - Floor and wall covering work
• 19520000 - Plastic products
• 44112200 - Floor coverings

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 1.3. Sub-Lot 1.3. Supply and Fit of Linoleum and Rubber Flooring

Description

This Sub-Lot is for the provision of supply and/or fit of different types of linoleum and rubber flooring including but not limited to linoleum sheet, rubber sheet and rubber tiles. Additional flooring products and associated services are also covered within the scope of this Sub-Lot.

Lot value (estimated)

• £16,666,667 excluding VAT
• £20,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45430000 - Floor and wall covering work
• 44112230 - Linoleum
• 33682000 - Rubber tiles

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 1.4. Sub-Lot 1.4. Supply and Fit of Resin Flooring

Description

This Sub-Lot is for the provision of supply and/or fit of different types of resin flooring including but not limited to PMMA resin flooring. Polyurethane resin flooring and epoxy resin flooring. Additional flooring products and associated services are also covered within the scope of this Sub-Lot.

Lot value (estimated)

• £16,666,667 excluding VAT
• £20,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 45430000 - Floor and wall covering work
• 44112200 - Floor coverings
• 44112210 - Solid flooring

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2. Supply, Fit and Refurbishment of Laminate and Wood Flooring

Description

This Lot is for the provision of supply and/or fit/refurbishment of different types of laminate and wood flooring including but not limited to laminate boards, laminated wood, plywood and engineered hardwood. Additional flooring products and associated services are also covered within the scope of this Sub-Lot.

Lot value (estimated)

• £16,666,667 excluding VAT
• £20,000,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 44191200 - Laminated wood
• 45430000 - Floor and wall covering work
• 44112210 - Solid flooring
• 03410000 - Wood

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

2%

Further information about fees

As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.

For further details, please refer to the tender documents.

Framework operation description

It should be noted that the Framework could be used in a number of ways where Flooring and associated services are required. Customers wishing to buy Goods and/or Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):

Call-off without competition

‘Calling-off’ Goods and/or Services from a Supplier identified who is a) included in the Framework, b) suitable for meeting the Customer’s specific needs, c) delivers to the geographical region of the Customer, and d) identified as offering the most advantageous solution to the Customer’s requirements, based on the Framework pricing and the additional benefits offered by each Supplier.

Call-off with competition (Further Competitive Selection Process)

'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods/supply the required Services. Customers will assess the suppliers as set out in the terms and conditions of the Framework.

Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.

Please refer to the tender documents for any further details.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at ) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at:

Contracting authority location restrictions

• UK - United Kingdom

Participation

Legal and financial capacity conditions of participation

Lot 1. Sub-Lot 1.1. Supply and Fit of Carpet

Lot 1.2. Sub-Lot 1.2. Supply and Fit of Vinyl Flooring

Lot 1.3. Sub-Lot 1.3. Supply and Fit of Linoleum and Rubber Flooring

Lot 1.4. Sub-Lot 1.4. Supply and Fit of Resin Flooring

Lot 2. Lot 2. Supply, Fit and Refurbishment of Laminate and Wood Flooring

Refer to the tender documents for conditions of participation.

Technical ability conditions of participation

Lot 1. Sub-Lot 1.1. Supply and Fit of Carpet

Lot 1.2. Sub-Lot 1.2. Supply and Fit of Vinyl Flooring

Lot 1.3. Sub-Lot 1.3. Supply and Fit of Linoleum and Rubber Flooring

Lot 1.4. Sub-Lot 1.4. Supply and Fit of Resin Flooring

Lot 2. Lot 2. Supply, Fit and Refurbishment of Laminate and Wood Flooring

Refer to the tender documents for conditions of participation.

Particular suitability

Lot 1. Sub-Lot 1.1. Supply and Fit of Carpet

Lot 1.2. Sub-Lot 1.2. Supply and Fit of Vinyl Flooring

Lot 1.3. Sub-Lot 1.3. Supply and Fit of Linoleum and Rubber Flooring

Lot 1.4. Sub-Lot 1.4. Supply and Fit of Resin Flooring

Lot 2. Lot 2. Supply, Fit and Refurbishment of Laminate and Wood Flooring

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

24 June 2026, 5:00pm

Tender submission deadline

3 July 2026, 12:00pm

Submission address and any special instructions

Refer to all instructions captured via /

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

14 August 2026

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

To tender (please proceed to step (e) if an expression of interest has already been completed):

(a) Go to / (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '16_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).

Technical specifications to be met

Please refer to the tender documents (see above for further details including summary instructions on how to access these).

Contracting authority

Leicestershire County Council, trading as ESPO

• Public Procurement Organisation Number: PYDD-1122-TCVN

Barnsdale Way, Grove Park, Enderby

Leicester

LE19 1ES

United Kingdom

Contact name: Food, Communities and Technology Procurement Team

Email: tenders [at] espo.org

Website: /

Region: UKF22 - Leicestershire CC and Rutland

Organisation type: Public authority - sub-central government