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Scope

Reference

SIT-9199337

Description

Sitemark Ltd is managing a compliant public-sector tender process on behalf of Saffron Academy Trust's Alec Hunter Academy (the Contracting Authority) to procure cleaning services. To access the ITT tender documentation and submit your response, you must express interest and opt in.

Total value (estimated)

• £850,000 excluding VAT
• £1,020,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 2 November 2026 to 1 November 2029
• Possible extension to 31 October 2031
• 4 years, 11 months, 29 days

Description of possible extension:

Extension for 2 years (one year at a time) at the discretion of the Contracting Authority.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKH3 - Essex

Submission

Enquiry deadline

26 June 2026, 11:59pm

Submission type

Tenders

Tender submission deadline

10 July 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

2 September 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The procurement will be conducted using a competitive flexible procedure, structured to ensure proportionality, transparency, and alignment with the nature of the requirement.

Given that the cleaning services being procured are routine and well defined within the facilities management market, no pre-market engagement was undertaken. The specifications, service standards, and performance expectations are considered standard across the sector, and there is a sufficiently mature and competitive supplier base capable of responding without prior consultation.

The procedure is designed as a staged evaluation process. At the initial stage, Tenderers will submit a written response to the quality questions, including social value, alongside their pricing submission. These elements will be evaluated against the following weighted criteria:

• Quality - Response to Tender, including social value: 40%

• Pricing: 40%

Following this initial assessment, the highest-ranking Tenderer or Tenderers, with a minimum of 1 and a maximum of 4, will be invited to proceed to the presentation stage. This stage carries a weighting of 20% and is intended to validate and further assess the Tenderers’ proposed delivery model, mobilisation approach, and alignment with the Contracting Authority’s objectives.

The final contract award will be made to the most advantageous tender achieving the highest combined score across all evaluated stages, expressed as a total out of 100%.

The Contracting Authority retains discretion throughout the process. This includes the right to:

• Reject tenders deemed to be abnormally high or low in price

• Seek clarifications or hold meetings with Tenderers where necessary

• Award the contract in whole or in part

• Decline to award to the lowest priced or any tender

The detailed scoring mechanism and evaluation methodology are set out in the document SIT-9199337-Scoring-Methodology (V1.0)(Jun 26) within the ITT tender pack, which governs how scores are applied consistently across all tender submissions.

Documents

Associated tender documents

Contracting authority

SAFFRON ACADEMY TRUST

• Public Procurement Organisation Number: PGVP-5227-NVBY

Saffron Walden County High School

Saffron Walden

CB11 4UH

United Kingdom

Contact name: Jiger Shah

Email: tenders [at] sitemark.co.uk

Website: /

Region: UKH35 - West Essex

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Sitemark Ltd

Summary of their role in this procurement: Managing a compliant public-sector procurement process on behalf of the Contracting Authority (Saffron Academy Trust's Alec Hunter Academy) to procure cleaning services

• Companies House: 05737232

Blackmore Business Park

Hanley Swan, Worcestershire

WR8 0EF

United Kingdom

Contact name: Jiger Shah

Telephone: +44(0)1684 580680

Email: tenders [at] sitemark.co.uk

Website: /

Region: UKG12 - Worcestershire

Contact organisation

Contact Sitemark Ltd for any enquiries.