蘑菇传媒

蘑菇传媒 Contract Leads

Scope

Reference

PS2934

Description

Caerphilly County Borough Council is seeking to establish a Framework for the provision of a Recycling and Haulage Service for Dry Mixed Recyclable (DMR) Waste Materials. The framework will secure access to suitably licensed and operational facilities capable of delivering a reliable, efficient, and high-quality service for the processing and recycling of DMR waste. A key objective of this framework is to support the Authority in meeting Welsh Government statutory recycling and landfill diversion targets, while promoting sustainable waste management practices. Currently, the projected volume is estimated to be 16,000 to 18,000 tonnes per annum, and the Framework will enable the Council to work collaboratively with contractors to optimise environmental performance, improve recovery outcomes, and ensure service resilience.

This procurement process is being undertaken in accordance with the Open Procedure as set out within The Procurement Act 2023.

The Authority intends to establish a Framework for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

The Council does not bind itself to any fixed quantity of waste. However, for information purposes, and to assist Contractor(s) in establishing tender rates, the Council are currently projecting handling approximately 16,000 to 18,000 tonnes per annum for dry mixed recyclables. The total DMR recycling figure for 2024/25 was approximately 15,635 tonnes including glass.

The successful Contractor(s) will be required to provide the services as set out in this Procurement Document which will include a minimum 80% recycling with 100% diversion from landfill requirement. Contractor(s) should note that the Council is aiming to strive for a minimum 80% recycling rate, with incentives to deliver higher level recovery rates. Thereby the Contractor(s) should wherever possible assist the Authority to attain the higher-level statutory targets set by Welsh Government.

Bidders are required to complete the following documents which have been provided as part of the Tender Documents:

鈥� Schedule of Rates (Appendix 7)

鈥� TOMs Response Document (Appendix 11)

鈥� Health & Safety Documentation

Bidder's tender submissions will be evaluated in accordance with the Award Criteria. The Framework will be awarded to Bidder(s) who is considered to have submitted the Most Advantageous Tender according to the Price and Mandatory Questions (Pass/Fail) aspects of the submitted Tender.

This procurement will be evaluated as a two-stage process:

Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (鈥淲PSQ鈥�).

Stage Two - The second stage of the evaluation process will consist of the Award Criteria.

Following confirmation that the evaluation requirements of Stage One have been met, Bidders will proceed to Stage Two of the evaluation process. This stage consists of the Project Team evaluating the Bidder鈥檚 response to the Schedule of Rates (100% weighting).

Your response to this tender must be submitted via Proactis within the Opportunity RQST14648. Proactis can be accessed through this website:

Commercial tool

Establishes a framework

Total value (estimated)

• 拢2,000,000 excluding VAT
• 拢2,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 October 2026 to 30 September 2028
• Possible extension to 30 September 2030
• 4 years

Description of possible extension:

The framework includes an option to extend for a further period of up to twenty-four (24) months.

Main procurement category

Services

CPV classifications

• 90500000 - Refuse and waste related services

Contract locations

• UKL16 - Gwent Valleys

Framework

Maximum number of suppliers

3

Maximum percentage fee charged to suppliers

0%

Further information about fees

N/A

Justification for framework term over 4 years

N/A

Framework operation description

This procurement will be evaluated as a two-stage process:

Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (鈥淲PSQ鈥�).

Stage Two - The second stage of the evaluation process will consist of the Award Criteria.

Following confirmation that the evaluation requirements of Stage One have been met, Bidders will proceed to Stage Two of the evaluation process. This stage consists of the Project Team evaluating the Bidder鈥檚 response to the Price criteria (100% weighting).

Pricing of Work is determined as per guidance in the tender document.

Bidders will be ranked according to their overall Total Score with first place being awarded to the highest scoring Bidder, second to the next highest continuing until all submissions have been given a ranking.

The Bidder ranked first will be identified as the preferred Bidder.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

na

Technical ability conditions of participation

na

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

12 August 2026, 11:59pm

Tender submission deadline

17 August 2026, 12:00pm

Submission address and any special instructions

/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

• Welsh
• English

Award decision date (estimated)

17 September 2026

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Caerphilly County Borough Council

• Public Procurement Organisation Number: PWHP-2369-JPYL

Penallta House, Tredomen Park

Hengoed

CF82 7PG

United Kingdom

Contact name: Marc de Graaf

Email: DEGRAM [at] caerphilly.gov.uk

Website:

Region: UKL16 - Gwent Valleys

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales