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Changes to notice

This notice has been edited. The previous version is still available.

The clarification and tender return deadlines have been extended

Scope

Reference

DN817334

Description

Blackpool Council is inviting suitably qualified and experienced Suppliers to tender for inclusion on a Playground Procurement Framework for the design, supply, installation of playground equipment and associated works.

Blackpool Council manage approximately 30 formal play areas across the town. These sites vary in size, age, condition, and functionality and are predominantly located in urban and coastal environments with exposure to high usage, anti-social behaviour, vandalism, wet weather, and salt-laden air.

This framework will support the delivery of both small replacement works and large-scale playground refurbishments, ensuring consistency, quality, durability, and value for money as well as building close relationships with a smaller amount of suppliers who can meet our needs, over the contract term.

The framework will cover, but is not limited to:

• Supply and installation of playground sports and activity equipment

• Playground surfacing

• Fencing and gates

• Design and layout of play spaces

• Project management from contract award to completion

• Aftercare, maintenance support, and warranties

Commercial tool

Establishes a framework

Total value (estimated)

• £780,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 18 September 2026 to 17 September 2028
• Possible extension to 31 August 2030
• 3 years, 11 months, 13 days

Description of possible extension:

Each lot can be extended for 2 periods of 12 months

Options

The right to additional purchases while the contract is valid.

The contract can be extended for two periods of 12 months

Main procurement category

Goods

Contract locations

• UKD42 - Blackpool

Lot constraints

Description of how multiple lots may be awarded:

Bidders can apply for one or both lots and can be awarded a place on the framework for both lots

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Supply & Installation of equipment

Description

This lot will cover small-scale works and individual equipment replacements with predefined requirements.

Typical uses include:

• Replacement equipment

• Ward-funded schemes

• Straightforward supply and installation of numerous items of equipment

Lot value (estimated)

• £180,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 37535100 - Swings
• 37535200 - Playground equipment
• 37535210 - Playground swings
• 37535220 - Playground climbing apparatus
• 37535230 - Playground merry go rounds
• 37535240 - Playground slides
• 37535250 - Playground see saws
• 43325000 - Park and playground equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Design, Suplly & Installation of Playgrounds

Description

This lot will be for projects requiring bespoke design solutions.

For each competition, Suppliers will be required to provide itemised pricing and a rationale, technical specifications, scale CAD drawings and visual representations.

Lot value (estimated)

• £600,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

• 37535200 - Playground equipment
• 37535210 - Playground swings
• 37535220 - Playground climbing apparatus
• 37535230 - Playground merry go rounds
• 37535240 - Playground slides
• 37535250 - Playground see saws
• 45112723 - Landscaping work for playgrounds
• 50870000 - Repair and maintenance services of playground equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Lot 1 - • There will be 3 Suppliers on this lot. For items forming part of the catalogue (details included within tender documents): This will be operated on a Direct Award basis, the contract will be awarded to the Supplier offering the lowest price based on their catalogue submission. If there is more than one item required, the contract will be awarded to the Supplier with the lowest TOTAL price for all items.

For requirements which arise outside of the catalogue (which includes additional groundwork) - this will be subject to a pricing quotation exercise. Prices will be requested from all 3 Suppliers. The contract will be awarded to the Supplier offering the lowest price. Where catalogue products are required, but additional groundwork is needed, then the Supplier offering the lowest total price for all products and installation work required will be awarded the contract. Suppliers will not be able to re-submit their pricing in respect of the catalogue products and additional price sought will purely be in respect of the groundwork / installation costs.

In the event the lowest priced Supplier is unable to supply for any reason or cannot supply within the required timeframe, if applicable, then this will move to the next lowest priced Supplier that can meet the requirements.

Prices submitted and evaluated as part of the tender must be fixed for 12 months. Towards the end of the 12-month period, all 3 Suppliers will be asked to re-submit pricing for all of the equipment to cover the next 12-month period and this will be repeated every 12 months. Where a Supplier was previously unable to provide a particular product but can now do so, this can be added / priced for during this 12-month review process.

Lot 2 - This will be for bespoke projects which require a design element along with supply and installation. 3 Suppliers will be awarded a place on this framework (the 3 highest scoring bidders).

The Contracting Authority has a current scheme ready for progression; Corrib Road. This scheme will be used for evaluation purposes in respect of this framework. The top 3 scoring bidders will be awarded a place on the framework, with the top scoring bidder being awarded the contract to deliver the Corrib Road scheme.

For all subsequent projects, a further competition will be undertaken with all 3 Suppliers being invited to submit a proposal.

Each further competition will be evaluated based on the following overarching criteria. Project-specific questions will be developed under each of these headings:

Quality 60%

Social Value 10%

Financial Rationale 30%

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

Lot 1. Supply & Installation of equipment

Insurance (at time of contract award):

Employers Liability £5m

Public Liability £10m

Product Liability £2m

Must comply with all relevant Legislation (details in tender documents)

Lot 2. Design, Suplly & Installation of Playgrounds

Insurance (to be in place at contract award:

Employer's Liability Insurance £5m

Public Liability Insurance £10m

Product Liability £2m

Professional Indemnity Insurance £2m

Suppliers must conform to all legislative requirements

Technical ability conditions of participation

Lot 1. Supply & Installation of equipment

Must be a member of API (Association Play Industries)

Must be able to meet the requirements in respect of the provision of accessible & inclusive equipment

Equipment must meet minimum quality standards outlined (included within Annex 1 Product Specification & Warranty info published with the tender documents)

Lot 2. Design, Suplly & Installation of Playgrounds

Due to being a coastal town, there will be requirement for coastal themed equipment, specifically large ship(s). Suppliers must be able to provide a large ship

Suppliers must be a member of the API (Association of Play Industries)

All personnel must be adequately skilled, experienced and qualified

Must be able to meet the requirements in respect of the provision of accessible & inclusive equipment

Equipment must meet the quality standards outlined in the tender documents (included within Annex 1 Product Specification & Warranty info published with the tender documents)

Particular suitability

Lot 1. Supply & Installation of equipment

Lot 2. Design, Suplly & Installation of Playgrounds

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

10 July 2026, 10:00am

Tender submission deadline

17 July 2026, 10:00am

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

11 September 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 June 2030

Award criteria

Other information

Description of risks to contract performance

The English Devolution White Paper set out the government's vision for simpler local government structures in order to lead to better outcomes for residents, improved local accountability and savings which can then be reinvested in public services. All councils in 2-tier areas and small neighbouring unitary authorities have been invited to develop proposals for unitary local government with the aim of bringing together lower and upper tier local government services in new unitary councils to deliver local government reorganisation. It is likely that within the duration of this contract there may be further development of local government reorganisation that could result in the area and scope of coverage of this contract changing. It is not clear at this stage what the reorganisation will look like. The Contracting Authority reserve the right to modify, review or amend the contract as may become appropriate in order to effectively respond to any future requirements as a result of local government reorganisation.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Blackpool Borough Council

• Public Procurement Organisation Number: PHHB-5249-RZVD

PO Box 11, Town Hall

Blackpool

FY1 1NB

United Kingdom

Email: FTSprocurementnotices [at] blackpool.gov.uk

Website:

Region: UKD42 - Blackpool

Organisation type: Public authority - sub-central government