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Scope

Reference

2635

Description

The Council and FlyDoncaster invite you to participate in the lotted Competitive Flexible Procedure (CFP) for the Supply, Commissioning and ongoing Support of Security Screening Equipment. Certain documents are operationally sensitive, aviation-security-sensitive, cyber-sensitive and/or commercially sensitive. To protect the integrity and security of airport operations and ensure that such information is only disclosed to suppliers with a credible ability to deliver the relevant Lot(s), the Council will restrict access to certain Stage 2 documents until completion of Stage 1. Procurement Procedure: This procurement is being conducted as a Competitive Flexible Procedure under sections 19 to 21 of the Procurement Act 2023. The Council has designed this lotted procurement as a multi-stage process due to the operationally sensitive, aviation security sensitive and commercially sensitive nature of certain procurement documents and the specialist technical requirements of the equipment. The procedure will be conducted in the following stages: Stage 1 – Conditions of Participation; Suppliers must submit a Stage 1 response demonstrating that they satisfy the conditions of participation (CoP) for the relevant Lot(s), including the technical ability to supply, install, commission and support compliant approved equipment for the relevant Lot(s). The return date for this stage is the 13th of July 2026. Stage 2 – Invitation to Tender; Only suppliers who successfully satisfy the Stage 1 conditions of participation for the relevant Lot(s) in accordance with Section 1 Part C will be invited to participate in Stage 2. Stage 2 suppliers will be issued with the restricted tender documents for the relevant Lot(s), including but not limited to the detailed specification, pricing schedule, quality questions and social value commitments. The return date for this stage is the 14th of August 2026. Stage 3 – Evaluation and Award; Stage 2 tenders will be evaluated in accordance with Section 1 Part C – Evaluation Strategy and Example, following which the Council may award one, some or all.

Total value (estimated)

• £850,000 excluding VAT
• £1,020,200 including VAT

Above the relevant threshold

Contract dates (estimated)

• 28 September 2026 to 27 September 2028
• Possible extension to 26 September 2036
• 9 years, 11 months, 29 days

Description of possible extension:

8*12 month extension periods will be available under each lot/contract to cover the expected life of the equipment.

Main procurement category

Goods

Additional procurement category

Services

CPV classifications

• 35121000 - Security equipment
• 34960000 - Airport equipment
• 38581000 - Baggage-scanning equipment
• 51110000 - Installation services of electrical equipment
• 72000000 - IT services: consulting, software development, Internet and support

Contract locations

• UKE31 - Barnsley, Doncaster and Rotherham

Participation

Legal and financial capacity conditions of participation

Conditions of Participation in relation to this Lotted Competitive Flexible Procedure are available in CFP Part A Procurement Specific Questionnaire and Part A1 Past Performance Reference. The evaluation of these is explained in Section 1 Pat C Evaluation Strategy and Example.

Technical ability conditions of participation

Conditions of Participation in relation to this Lotted Competitive Flexible Procedure are available in CFP Part A Procurement Specific Questionnaire and Part A1 Past Performance Reference. The evaluation of these is explained in Section 1 Pat C Evaluation Strategy and Example.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

29 June 2026, 4:00pm

Submission type

Tenders

Tender submission deadline

13 July 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

17 August 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 January 2035

Award criteria

Other information

Description of risks to contract performance

Department of Transport (DfT) can and may suddenly mandate hardware and/or software changes for equipment on the Approved Equipment List. This could result in equipment supplied under these contracts requiring upgrades at an additional cost.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Procurement Procedure: This procurement is being conducted as a Competitive Flexible Procedure under sections 19 to 21 of the Procurement Act 2023. The Council has designed this lotted procurement as a multi-stage process due to the operationally sensitive, aviation-security-sensitive and commercially sensitive nature of certain procurement documents and the specialist technical requirements of the equipment. The procedure will be conducted in the following stages: Stage 1 – Conditions of Participation; Suppliers must submit a Stage 1 response demonstrating that they satisfy the conditions of participation (CoP) for the relevant Lot(s), including the technical ability to supply, install, commission and support compliant approved equipment for the relevant Lot(s). Stage 2 – Invitation to Tender; Only suppliers who successfully satisfy the Stage 1 conditions of participation for the relevant Lot(s) in accordance with Section 1 Part C will be invited to participate in Stage 2. Stage 2 suppliers will be issued with the restricted tender documents for the relevant Lot(s), including but not limited to the detailed specification, pricing schedule, quality questions and social value commitments. Stage 3 – Evaluation and Award; Stage 2 tenders will be evaluated in accordance with Section 1 Part C Evaluation Strategy and Example, following which the Council may award one, some or all Lots. The following documents make up this CFP: Stage 1: • Section 1 Part A – Procurement Information and Instructions • Section 1 Part C – Evaluation Strategy & Example • Section 2 – The Terms and Conditions (the Contract) • CFP Part A – Procurement Specific Questionnaire (PSQ) • CFP Part A1 – Past Performance Reference Stage 2: • Section 1 Part B – Lot 1 SSc Specification • Section 1 Part B – Lot 2 ETD Specification • Section 1 Part B – Lot 3 LEDS Specification • Section 3 Part A – Quality Submission • Section 3 Part B – Price Submission • Section 3 Part C – Social Value Commitments Submission • Section 3 Part D – Reply Forms • Section 3 Part E – Tender Response Document Checklist Schedules: • Schedule 4 DP Non-Imaging Screening • Schedule 5 Cyber Security Requirements Appendices: • Appendix 1 NT16 • Appendix 2 NT19 • Appendix 3 NT28

Contracting authorities

City of Doncaster Council

• Public Procurement Organisation Number: PLHR-4113-HMNQ

Civic Office, Waterdale

Doncaster

DN1 3BU

United Kingdom

Contact name: Lewis Lindley

Telephone: +44 1302736765

Email: Lewis.Lindley [at] doncaster.gov.uk

Website: /

Region: UKE31 - Barnsley, Doncaster and Rotherham

Organisation type: Public authority - sub-central government

FlyDoncaster Limted

• Public Procurement Organisation Number: PBDD-4274-VJYQ

Civic Office, Waterdale

Doncaster

DN1 3BU

United Kingdom

Contact name: Lewis Lindley

Email: lewis.lindley [at] doncaster.gov.uk

Region: UKE31 - Barnsley, Doncaster and Rotherham

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

Contact organisation

Contact City of Doncaster Council for any enquiries.